All-in-One EHR, PM, Scheduling,
& Medical Billing for
Physical Therapy Practices

In the dynamic field of physical therapy, practitioners require specialized tools to manage patient care effectively, streamline workflows, and optimize practice operations. DocVilla introduces an advanced cloud-based Electronic Health Record (EHR) system tailored specifically for physical therapy practices. Integrating customizable physical therapy EMR functionalities, robust practice management software, efficient medical billing systems, telemedicine capabilities, and an engaging patient portal, DocVilla ensures that physical therapists can deliver high-quality care with unparalleled efficiency.

Advanced EHR Features Tailored for Physical Therapy

DocVilla’s EMR EHR documentation software for physical therapy is designed to meet the unique challenges and requirements of the profession, enhancing treatment accuracy, patient management, and clinical efficiency.

Key Features of DocVilla’s Physical Therapy EHR EMR documentation Software:

Customizable Clinical Documentation: Utilize specialized templates tailored for various physical therapy treatments and patient assessments. These templates facilitate quick and accurate documentation, allowing therapists to spend more time with patients and less on paperwork.
Integrated Treatment Plans: Seamlessly create and manage individualized treatment plans that track patient progress, treatment outcomes, and therapy milestones. This feature is essential for personalizing care and monitoring efficacy over time.
Exercise and Modality Database: Access a comprehensive database of therapeutic exercises and modalities that can be easily incorporated into patient treatment plans and shared with patients through the patient portal.
Progress Tracking and Outcomes Measurement: Implement tools to systematically track patient progress through standardized outcome measures and custom evaluation forms, critical for adjusting treatment plans and demonstrating the value of physical therapy interventions.

Streamlined Physical Therapy Practice Management

DocVilla’s Practice Management software enhances the operational aspects of physical therapy clinics, optimizing administrative tasks and enabling more efficient patient service management.

Efficient Scheduling and Calendar Management:

Customize scheduling tools to handle diverse appointment types, from initial assessments to regular therapy sessions, enhancing clinic throughput and improving patient access to necessary care.

Advanced Physical Therapy Medical Billing:

Leverage physical therapy-specific billing functionalities designed to handle the complexities of therapy coding and billing, ensuring accurate and swift reimbursements.

Robust Reporting and Analytics:

Access detailed analytics tools that provide insights into clinic performance, patient demographics, treatment outcomes, and financial metrics. These insights are invaluable for informed decision-making and continuous improvement.

Telemedicine Integration in Physical Therapy

Integrate telemedicine into your physical therapy practice to provide flexible, accessible care, especially beneficial for remote consultations and follow-up evaluations.

Virtual Consultations: Offer video consultations as an integral component of the service, particularly useful for evaluating patient progress, discussing treatment plans, or conducting follow-up assessments.
Integrated Communication Tools: Utilize video conferencing and secure messaging tools that facilitate effective communication between patients and therapists, maintaining high standards of care delivery.

Dynamic Patient Portal for Enhanced Physical Therapy Care

DocVilla’s patient portal is designed to empower patients by providing them with the tools they need to actively participate in their therapy process.

Key Portal Features:

Access to Treatment Plans and Exercises: Patients can view their personalized treatment plans and instructional videos for prescribed exercises, enhancing their ability to perform these exercises correctly outside of the clinic.
Appointment Management: Enable patients to schedule their appointments online, reducing administrative tasks for staff and enhancing patient satisfaction.
Secure Messaging: Provide a secure platform for patients to communicate their concerns and receive timely advice from their therapists, improving the continuity of care and patient engagement.

Specialized Medical Billing for Physical Therapy

DocVilla offers specialized medical billing solutions tailored to meet the unique billing requirements of physical therapy practices, ensuring maximized revenue and minimized administrative burdens.

Customized Billing Protocols: Adapt billing protocols to efficiently handle physical therapy services, ensuring comprehensive and compliant billing.
Efficient Claim Processing: Streamline the management of insurance claims and patient billing, enhancing financial workflow and ensuring timely reimbursements.
Advanced Denial Management: Implement robust tools to quickly identify and address denied claims, improving revenue recovery and reducing administrative stress.

Generate quick Physical Therapy notes

Speed up your documentation workflow with access to our vast selection of prebuilt or customizable medical forms. Our library includes specialized forms for Physical Therapy, Occupational Therapy, Speech Therapy, and a variety of other assessments designed to streamline your documentation and enhance clinical efficiency.

Additionally, set up recurring appointments effortlessly for patients. DocVilla enhances patient compliance and convenience by automatically sending reminders about upcoming appointments as well as patient intake form, ensuring patients stay informed and engaged with their treatment schedules.

Send/Receive Referrals (Direct Messaging)

Safely exchange referrals or direct messages in full compliance with HIPAA standards with a network of over 2 million healthcare providers and hospitals across the country. DocVilla collaborates with DirectTrust.org to offer these secure communication services. Utilize our network search feature to find providers within the DirectTrust.org network, enabling the secure transmission of patient information through Direct Secure Messaging. You can also utilize integrated HIPAA compliant electronic fax to send/receive patient charts.

Submit claims and receive ERAs/EOBs

Accelerate your payment process with DocVilla. Swiftly submit claims to thousands of payers nationwide directly from our platform and receive ERA (Electronic Remittance Advice) or EOBs swiftly. Easily allocate patient responsibilities and automatically dispatch electronic invoices through text, email, or the patient portal. Patients can conveniently pay using their HSA, FSA, or credit cards via a secure payment link, streamlining the billing and payment process. Check real time eligibility to know patient responsibility (copays, deductibles and co-insurance)

Modernize Patient Engagement with integrated Patient Portal

DocVilla provides integrated patient portal, designed to enhance patient satisfaction and significantly reduce administrative workload. Through our patient portal, patients can effortlessly schedule appointments, pay bills, securely communicate with healthcare providers, upload documents, and complete forms digitally. With a single click, providers can share documents directly with patients via the portal, streamlining the communication process. Moreover, our platform supports the capability for users to access information for multiple patients under a single account. For example, a parent can easily view and manage their child’s health information through their own patient portal, ensuring convenient and consolidated access to essential health data.

Send/Receive HIPAA compliant Electronic Fax (efax)

Digitally scan, upload, and attach a variety of documents, including ultrasounds, paper charts, and photographs, with ease. Securely transmit these documents through our integrated, HIPAA-compliant electronic fax service, ensuring that your sensitive information is handled with the utmost care and confidentiality.

Send Electronic Consent forms

Dispatch Electronic Consent Forms to patients via text, email, or through the patient portal and effortlessly obtain their electronic signatures. This streamlined process ensures a smooth, secure, and efficient way to manage consent forms, enhancing patient engagement and compliance.

Reduce administrative burdens significantly by enabling patients to complete digital consent and intake forms online prior to their appointments, ensuring a smooth and efficient patient check-in process.

Annotate and Upload pictures in charts

Digitally scan, upload, and attach a wide range of documents, including photographs, effortlessly. Easily annotate specific locations of pain on images to provide clear documentation and enhance communication about treatment specifics. This feature simplifies record-keeping and improves the clarity and accuracy of patient charts.

Create Subscriptions or Memberships

Efficiently manage bundled or membership-based care, and create subscriptions for patients using Direct Primary Care (DPC). This system allows you to streamline care delivery and billing, providing a seamless, integrated experience for both patients and providers, fostering a more personalized and sustained healthcare relationship.

Cloud Based

DocVilla EHR/EMR is accessible anytime, anywhere using a web browser. It runs on Google and AWS cloud with an uptime guarantee of 99.999%. DocVilla uses 256 bit encryption.

SOAP Templates

Create unlimited SOAP templates for your organization. Layer them for patients with multiple symptoms. Use one click macros to dynamically generate content.

Electronic Prescribing

Sending unlimited eRx including Controlled Substances using Surescripts network to over 75000 pharmacies across the nation. Compose compound drugs and get Allergy-Drug interaction notification.

Scheduling

Manage your calendar. DocVilla calendar even integrates with your smart phone and google calendar so you are always on top of your upcoming appointments.

Lab Integration

Using HL7 based interface, DocVilla can integrate with any lab of your choice. We also offer integration of APIs from various labs at no costs to you.

Powerful Analytics

DocVilla offers powerful analytics and reports to help you make critical decisions for your practice and account for unrealized revenue. We can even develop custom reports for your practice.

Integrated Telemedicine

DocVilla EMR offers HIPAA compliant free integrated telemedicine (video calling and messaging) within the platform. It is included in all the plans without any extra charge.

Free Patient Portal

DocVilla offers free patient portal. We can also customize and white-label the portal for a small fee. Patients can securely upload required documents.

Flexible Billing

Generate superbills using ICD 10 codes. Apply copays, deductibles to patient account. Send paperless bills to the patient, charge credit from DocVilla, file for insurance claim.

Task Management

Assign tasks to your staff members with due dates, notes, corresponding patient and chart records. Get auto notifications and keep track of completion.

Automatic Updates

Since DocVilla is cloud based, it is always up to date. No need to install any software. Open up the browser, login and start using DocVilla EHR. Available anytime, anywhere.

Document Management

Securely upload documents such as x-rays, MRIs, blood reports, copy of insurance corresponding to encounters. Documents are stored safely in cloud using 256 bit encryption.

Eligibility Checks

Perform Real time Eligibility Checks of the patient insurance coverage in Realtime with just one click. Get data on copays, deductible, maximum out of pocket etc. Reduce chances of denial by using technology.

Electronic Claim Filing

Filing for insurance claim with just one click. All the data including CPTs, date of services, billing provider NPI etc. gets populated automatically in CMS 1500 form.

Patient Statements

Generate account statements to patient explaining their responsibility, services rendered and insurance payments applied. Patients can access paperless statements through their DocVilla patient portal.

Why Choose DocVilla for Your Physical Therapy Practice?

Opting for DocVilla’s cloud-based EHR EMR software for physical therapy means choosing a system designed to meet the distinct demands of physical therapists:

Customization and Flexibility: Tailor every aspect of the EHR EMR software to fit the specific workflows and clinical requirements of your physical therapy practice.
Security and Compliance: With stringent security measures and compliance with HIPAA and other regulatory standards, DocVilla ensures that all patient data is protected and securely managed.
Scalability: As your practice grows, DocVilla’s scalable solutions can expand to meet increasing demands without disrupting existing operations.
Dedicated Support: Benefit from ongoing support and training from experts who understand the nuances of physical therapy, ensuring you maximize the use of your EHR system.

DocVilla’s cloud-based EHR EMR documentation Software for physical therapy is more than just software; it’s a strategic tool designed to streamline operations, enhance patient care, and optimize management in physical therapy settings. By integrating DocVilla’s comprehensive EHR and practice management tools into your practice, you gain the ability to provide superior healthcare, backed by efficient administrative operations and a comprehensive patient engagement strategy.

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All-in-One EHR, PM, Scheduling, & Medical Billing forPhysical Therapy Practices

Revolutionizing Physical Therapy with Comprehensive Cloud-Based EHR Solutions

Advanced EHR Features Tailored for Physical Therapy

Streamlined Physical Therapy Practice Management

Telemedicine Integration in Physical Therapy

Dynamic Patient Portal for Enhanced Physical Therapy Care

Specialized Medical Billing for Physical Therapy

Generate quick Physical Therapy notes

Send/Receive Referrals (Direct Messaging)

Submit claims and receive ERAs/EOBs

Modernize Patient Engagement with integrated Patient Portal

Send/Receive HIPAA compliant Electronic Fax (efax)

Send Electronic Consent forms

Annotate and Upload pictures in charts

Create Subscriptions or Memberships

Key Features of Physical Therapy EHR EMR Software

Cloud Based

SOAP Templates

Electronic Prescribing

Scheduling

Lab Integration

Powerful Analytics

Integrated Telemedicine

Free Patient Portal

Flexible Billing

Task Management

Automatic Updates

Document Management

Eligibility Checks

Electronic Claim Filing

Patient Statements

Why Choose DocVilla for Your Physical Therapy Practice?

Resources for Physical Therapy EHR EMR systems

All-in-One EHR, PM, Scheduling,
& Medical Billing for
Physical Therapy Practices